Newsletter: Add/Edit

Description

This screen enables you to create or edit a Newsletter, you will be able to select a template, add tags, add attachments, include pictures, modify the sender information.

Each Newsletter should be attached to one or several Mailing Lists in order to be sent. The Newsletter will be sent to the selected Mailing Lists and AcyMailing will take care of the send process by making sure that each user will receive only one copy of the Newsletter, even if the user belongs to several Mailing Lists.

Toolbar

• Template : This button is only visible when you create a new Newsletter. If you click on this button, a popup will open and you will be able to choose an other template.
• Tags : If you click on this button, a popup will open and you will be able to choose which tag to insert in your Newsletter.
  You can include the name of the user, his e-mail or any other information, a virtuemart product, a Joomla article, an event, an unsubscribe link... AcyMailing use the Joomla Plugin system so that it's very easy to add more functionalities to your AcyMailing component.
• Replace Tags : If you click on this button, all global tags will be replaced by the corresponding content.
  None of the personnal tags will be replaced as they are replaced only during the send process.
• Preview : Save the current Newsletter and display the preview screen where you will be able to preview, test, send or schedule your Newsletter.
• Save : Save the current Newsletter and return to the Newsletter Management screen.
• Apply : Apply the modifications to the current Newsletter and stay on the same screen.
• Cancel : Return to the previous screen without saving the modifications.
• Help : This button enables you to turn ON/OFF the help section, this screen will appear or disappear.

Newsletter Information

• Subject : Subject of your Newsletter. You can include a tag in the subject to personalize it depending on the receiver.
• Alias : Alias of your Newsletter, this field will be used for SEF Links.
• Created Date : Date of creation of your Newsletter.
• Published : Is this Newsletter published or not? A non published Newsletter won't be displayed on the frontend.
  This field is also used to determine if the Newsletter is scheduled or not (only from AcyMailing Essential). A scheduled Newsletter will be automatically published as soon as AcyMailing sends the first e-mail of the Newsletter.
• Visible : If your Newsletter is visible and published, the Newsletter will be displayed on the archive section on the frontend.
• Send HTML Version : You can choose to send the HTML Version or the Text version of your Newsletter. If you select "NO", AcyMailing will send the TEXT Version to all your receivers (the preference of the user does not matter in that case). If you select "Yes", the Newsletter will be sent depending on the preference of each user.
  Spam score is usually lower if you send Text versions. So if you don't care about the look of your Newsletter, we recommend you to select "NO".
  The editor area should disappear if you select "No" and you will only be able to edit the Text Version of your Newsletter.

Newsletter Body

Like any e-mail, a Newsletter can have two parts, an HTML Version and a Text Version.
Those two parts can be sent in the same e-mail (depending on your AcyMailing Configuration) but the receiver will see only ONE of those two parts depending on his e-mail client.

Your own editor will be loaded and you will be able to modify the body of your Newsletter with your favorite editor!
The AcyMailing Configuration page also enables you to select an other Joomla Editor so that you can use your favorite editor to edit your Joomla Articles and an other one to edit all AcyMailing Newsletters.

Attached Lists

Each Newsletter will be sent to one or several lists of users.
You can attach each Newsletter to one or several lists so AcyMailing will send this Newsletter to all available (not blocked, not unsubscribed...) users in each attached list.
AcyMailing will take care of the send process and will make sure that one user only receives one copy of your Newsletter, even if he subscribed to several Mailing Lists in the ones selected.

Attachments

You can attach files to each Newsletter.

If you want to attach more than one file, you can click on the link "Attach a new file" and AcyMailing will display a new input so that you can select a new file.

Once you're done, you can Save your Newsletter and you will clearly see the list of attachments and you will still be able to delete them.

Each attached file will be added to your Newsletter.

If you have huge attachments (more than 500Ko), we recommend you to not embed your attachments in the e-mail itself but let AcyMailing add a link to your online file. (this option is available in the AcyMailing Configuration page)

Sender Information

By default, your default sender information will be loaded when you create a new Newsletter but you can modify any of those for each Newsletter.

Template

When you create a new Newsletter, one default template can be automatically loaded. The loaded template is the first published template and set as default. If there is no published template which is set as default, no template will be loaded and your Newsletter editor will be empty. You can manage all your templates and modify the default loaded template very easily by clicking on the menu link "Templates".

By clicking on the button "Template", which is only displayed when you create a new Newsletter, a popup will open including all your published templates ordered based on your preferences.

You can click on any of your templates in order to directly see it in your Newsletter Editor.

Be careful! If you already wrote some text, the new template will overwrite your actual content.

Tags

By clicking on the button "Tags", a popup will open and display all your published AcyMailing tag plugins.

Depending on your published plugins (they can be managed either from the AcyMailing configuration page, or from the Joomla Plugin Manager), you will see a different screen.

Each plugin has its own documentation so you can click on the button "Help" inside the popup in order to display the related information.

This screen enables you to include almost anything in a Newsletter. You will probably mostly use the plugin "Subscription" which enables you to include subscription tags in your Newsletter such as "Modify your subscription" or "Unsubscribe" but you may also use the "Subscriber" plugin in order to include personal information of the user such as his name... Other plugins will enable you to include Joomla Articles in your Newsletter, VirtueMart coupons, VirtueMart Products, Events from jCalPro, information from Community Builder... and you can even develop your own AcyMailing plugin!